DEBTS RECOVERY TRIBUNALS, CHENNAI

TAMILNADU

Government of India

Department of Financial services, Ministry of Finance,

4th Floor Spencer Tower, 770-A, Anna Salai Chennai -600002
Phone : +91-44-28498015, +91-44-28498013 Fax: 28498011

 

NOTICE INVITING BIDS FOR HIRING OF OFFICE ACCOMMODATION FOR THE THREE DEBTS RECOVERY TRIBUNALS AT CHENNAI ON

LEASE/RENT BASIS

 

                                  Dated : 4^th January, 2018

 

The Debts Recovery Tribunals - I, II & III, Chennai intend to hire office premises in a building or a part of a building on lease / rent. The total carpet covered area required for the office is around 24,000 sq.ft. either as a single unit or in splits not less than 8,000 sq.ft.  The detailed tender documents are available in the website: www.drt2chennai.tn.nic.in or www.drt.gov.in

 

Interested parties [PSUs, Government, Non-Govt. and others] may send their sealed offers superscribed “TENDER FOR LEASED ACCOMMODATION” in the prescribed format. The terms and conditions of the lease/rent, tender documents can be downloaded from the website: www.drt2chennai.tn.nic.in or www.drt.gov.in. The offers (Technical and Financial Bids separately) in the prescribed format, must reach the office of “THE REGISTRAR, DEBTS RECOVERY TRIBUNAL-II, 4^TH FLOOR, DEWA TOWERS, 770-A, ANNA SALAI, CHENNAI 600 002” either by post or in person on or before 05/02/2018 at 4.00 p.m. No tender will be accepted by FAX or email or through Courier or any such other means.

 

Sd/- (K. NATARAJAN)

REGISTRAR, DRT-II

Chennai

 

 

Government of India

Ministry of Finance

Department of Financial Services

 

Tender documents for hiring of office accommodation for

three Debts Recovery Tribunals (DRTs) at Chennai

 

The tender consists of four parts:

 

Part A : Terms and conditions (Annexure-I)

Part B : Technical bid (Annexure-II) 

Part C : Financial bid  (Annexure-III, Annexure- IIIA)

Part D : Pre-Qualification criteria (Annexure-IV)

 

Both Part B and C should be sealed in separate envelopes and superscribed in bold letters:

 

a.    Technical bid for hiring office space for three DRTs in Chennai

b.    Financial bid for hiring office space for three  DRTs in Chennai

Both these envelopes should be then placed in a single sealed cover superscribed “Tender for hiring office space for three DRTs in Chennai”.

 

Tenders (Technical bid only) will be opened on 05.02.2018 at 4.30 pm at DRT-II, Chennai in the presence of Bidders/representatives of bidders, present if any.  Financial bids of only those bidders whose technical bids are found valid, eligible and acceptable shall only be opened.

 

 

 

 

 

Annexure-I

Government of India

Ministry of Finance

Department of Financial Services

DEBTS RECOVERY TRIBUNALS, CHENNAI

 

Terms and Conditions

 

1.            The Terms and conditions shall form part of tender to be submitted by the bidder to the Debts Recovery Tribunals, Chennai, hereinafter terms as “DRTs Chennai”.

 

2.            All bidders are requested to submit the tender document (Technical & Financial bids) duly filed in with relevant information supported by relevant documents at the following address:

The Registrar,

Debts Recovery Tribunal-II,

Dewa Towers,4^th Floor,

770-A, Anna Salai,

Chennai-600 002.

 

3.            All columns in the tender document should be duly filled in and no column should be left blank. “NIL”or “Not applicable” should be marked, where there is nothing to indicate.  All the pages of the tender document should be signed by the owner or his authorized power of attorney.  Any other corrections or use of white fluid/ink should be duly initialled by the bidder.  The DRTs Chennai reserve the right to reject the incomplete tender or in case information submitted is found to be incorrect. 

 

4.            In case space in the tender document is found to be insufficient, the bidder may use separate sheet to furnish full information.

 

5.            Tender documents received by DRTs Chennai after due date and time i.e. 1600 Hrs on 05.02.2018 shall be rejected outright and no correspondence in this regard shall be entertained.

 

6.            The offer should remain valid for six months.  During the validity period of the offer, the bidder should not withdraw/ modify the offer in terms of area and price and other terms and conditions quoted in the Technical or Financial bids.  The bidder has to submit an undertaking on non-judicial stamp paper of requisite value duly signed by legal owner or his power of attorney holder that the bidder shall not back out/ cancel the offer/ offers made to DRTs Chennai during the validity period.

 

7.            There should not be any deviation in the terms and condition as have been stipulated in the tender documents.

 

8.            The tender will be acceptable only from original owner of the building or having valid power of attorney.  The space/premises offered should be free from all encumbrances/claims and disputes/liability and litigation with respect to its ownership, lease/renting and pending payments against the offered space.

 

9.            Offers received from Government Bodies/Public Sector Undertakings/State Housing Board etc. would be given preference.

 

10.         The building offered should be ready for immediate occupation.

 

11.         The building offered should be as per the requirement mentioned below:-

 

            Location where the office space is required       : Chennai (within 8 km from

                                                                                                  Madras High Court)

 

            Total Carpet Area required (in sq.ft)                     : 24000

           

Carpet area means area of premises less toilets, passages, walls/columns, stair cases, verandah, lobby, balcony, kitchen, portico, sanitary, shafts, lift arches, air conditioner ducts, lofts etc.

 

12.         The building should have separate electricity and having sufficient installed electricity load and water connection.  If separate connection is not available sub-meter etc. to be installed by the owner along with wiring.

 

13.         The building should have easy approach and reasonable parking space for at least for 50 four wheelers and 100 Two wheelers. The location should be in an area convenient for office use and should be easily accessible.

 

14.         Independent buildings with guaranteed possession will be preferred.

 

15.         The payment terms mentioned in the financial bid shall be strictly followed and no deviations will be allowed.

 

16.         The rate of rent finally approved by CPWD is liable for revision during the period of lease or renewal, if any, of the lease after the expiry of Five years from the start of the lease or revision of the rent, provided that such revision shall not exceed 5% per annum.

 

17.         Canvassing in any form will automatically disqualify the offer.  No brokerage will be paid.

 

18.         The particulars of amenities provided/proposed to be provided inside the property / building complex should be clearly furnished in the Technical Bid.

 

19.         The Technical Bid is required to be submitted with certified copies of approved drawings from Chennai Corporation authorities or any other competent authority, certified copy of Land Deed, Corporation/Municipal receipts approved plan of building and copy of ownership of building.  Technical Bid received without these documents are liable for rejection without any reference to the party whatsoever.  Originals of these documents / certificates shall be produced at the time of execution of Lease Agreement.

 

20.         The bidder is required to enter into Lease Agreement in the prescribed format approved by the Central Government.

 

21.         The DRTs, Chennai reserve the right to verify/inspect the building before finalization of Tender and reject it outrightly, if the building is not according to the specification required by the DRTs, Chennai.

 

22.         All existing and future rates, taxes, insurance fee including public liability insurance, property taxes, assessment charges and other outgoings whatsoever of description in respect of the said premises payable by the owner thereof, shall be continued to be paid by landlord.

 

23.         Maintenance of premises to be made (externally) by the owner.

 

24.         The DRTs, Chennai may, during the lease period/extended lease period carry out such alterations to the existing buildings such as partitions, office fixtures and fittings as may easily removable.

 

25.         Being a Central Government Office, no Security Deposit/advance payment will be paid.  The quotes of bidders who insist on advance deposit may not be considered for further evaluation.

 

26.         The office space should have all required electrical fixture such as switches, power, points, fans, lights, etc.

 

27.         The maintenance (civil, electrical, mechanical, plumbing including consumables, etc.) shall be provided by the owner and the owner will also undertake to  carry out annual repair and maintenance every year.  No additional charges shall be paid for the same.

 

28.         The building should have adequate toilet facilities.

 

29.         The building should be in a ready to use condition with electricity, water, painted, sewerage.  The electricity power available should also be indicated.

 

30.         The location should be in an area convenient for office use and should be easily accessible.

 

31.         Adequate parking space for about 50 four wheelers and 100 two wheelers should be provided by the owner free of cost.

 

32.         No tender will be accepted by fax, email, telex or any other such means.

 

33.         Tender is likely to rejected because of non-fulfilment of any of the above terms.

 

34.         The short listed bidders will be informed in writing by the DRTs, Chennai for arranging site inspection of the offered premises. 

 

35.         All disputes lie within the jurisdiction of Chennai only.  The DRTs, Chennai reserve the right to reject all or any tender without assigning any reason thereof.

------

 

 

 

 

 

 

 

 

 

Annexure – II

Government of India

Ministry of Finance

Department of Financial Services

DEBTS RECOVERY TRIBUNALS, CHENNAI

 

TENDER DOCUMENT

TECHNICAL BID FOR HIRING OF OFFICE ACCOMMODATION

 

S.No.	Particulars	Documents to be submitted
1.	Full particulars of the legal owner of the premises: a) Name :   b) Address (Office & Residence) :   c) Telephone & Mobile No. :   d) Telefax :   e) E-mail ID :   f) PAN No. & TAN No.	Copies of PAN Card & TAN Card
2.	Full particulars (with complete contact details e.g., postal address, phone number, mobile number and e-mail ID of person(s) offering the premises on rent / lease and submitting the tender	Please provide details
3.	Status of the applicant with regard to the accommodation offered for hiring
4.	a) Complete address with brief description and location of the accommodation offered.     b) Whether commercial or dual use (residential-cum-commercial)	Relevant certificates from Local authority for commercial or dual use.   If applicable, Local Authority certificate for use of Commercial purpose.
5.	Total area offered for rent (floor wise) in sq ft.   i)                    Carpet area   ii)                   Covered area   iii)                 Super Built up area   iv)                 Dimensions of staircase & corridors	Certified copy of sketch & site plan
6.	Particulars of completion certificate.	Attested/self-certified copy of completion certificate issued by the competent authority
7.	Facilities for vehicle parking	Please provide details of capacity of vehicle parking space in terms of number of cars and two wheelers, separately.
8.	Type of accommodation:- a) whether single floor or multi-storey b) with provision of rooms on each floor of hall type c) whether there are any conditions for carrying out partitioning as per requirement of the Department d) whether rooms are constructed e) Whether modification in internal plan permitted in case of constructed rooms. f) details of space available for installation of Gen-sets / UPS, etc.	Please furnish details in respect of each sub point
9.	Number of lifts and their carrying capacity	Provide details of number of lifts, make, year of installation and status of working, etc.
10.	Availability of facilities / utilities	Number of Toilets (floor wise), with details of capacity of each toilet i.e. WCs, Urinals, Commode and Wash basin (separately for men and women)
11.	a) Whether running water, both drinking and other utility available round the clock. b) Whether sanitary and water supply installations have been provided	Please provide point wise details
12.	a) Whether electrical installations and fittings, power plugs, switches etc., are provided or not b) Whether building has been provided with fans or not (if yes, the number of fans – floor wise) c) Whether provisions for Air conditioning with power points available or not?	Please provide point wise details
13.	i)              Sanctioned electricity load ii)             Whether willing to get the electricity load increased in case Department needs.	Please provide point wise details
14.	i)              Details of power backup facilities ii)             Arrangements for regular repairs and maintenance of such 'Power Back Up' facility	Please provide point wise details
15.	Details of Fire Safety Mechanism along with particulars of Fire Department Certificate	(Copy of certificate to be enclosed).
16.	The period and time when the said accommodation could be made available for occupation after the approval by Department Undertaking from the owner
17.	i) Specify the period for which the property is being offered for rent with provision of extension.             ii) For what duration after handing over the possession to Department, the rates quoted should remain unchanged and rate of increment thereafter (within the period for which property is being rented)	A self attested undertaking from the owner of the property indicating the number of years for which property is being offered for rent to the Department   An undertaking from the owner of the property indicating number of years for which the rent shall remain constant and rate of increase thereafter.
18.	Distance from the nearest: a) Railway Station b) Bus Stand	Please provide point wise details
19.	Whether the owner of the building is agreeable to monthly rent as determined and fixed by the competent authority like CPWD?	Yes / No
20.	Various Tax receipts (property, corporation / municipality tax etc.)
21.	The space offered should be free from any liability and litigation with respect to its ownership, lease / renting and there should be no pending payments against the same.	A self attested undertaking indicating the same along with certificate in this regard by the competent authority.
22.	Clearances / No objection Certificates from all relevant Central / State Government and Corporation / Municipal Authorities including Fire Department for use as office premises conforming to the Corporation / Municipality Rules and Bye-laws	Copies of all clearances / No Objection Certificates from all relevant Central / State Government and Corporation / Municipal Authorities   Copies of approved plan of the office space being offered   Documents in support of ownership of Building / Land and construction
23.	Any other salient aspect of the building, which the applicant may like to mention

 

23. Declaration:

 

i)        I/We have read and understood the detailed terms and conditions applicable to the subject offer as supplied with the bid documents and agree to abide by the same in totality.

 

ii)       It is hereby declared that the particulars of the buildings etc. as furnished against the individual items are true and correct as per my/our knowledge and belief and in the event of any of the same being found to be false, I/We shall be liable to such consequences/lawful action as the Department may wish to take.

 

Signature____________________________

 

Name_______________________________

 

Designation__________________________

 

 

Annexure – III

Government of India

Ministry of Finance

Department of Financial Services

DEBTS RECOVERY TRIBUNALS, CHENNAI

 

TENDER DOCUMENT

FINANCIAL BID

HIRING OF OFFICE ACCOMMODATION

 

Full particulars of the legal owner of the premises:

 

a) Name

b) Address (Office & residence)

c) Telephone & Mobile No.                                                                                 d) Telefax :

e) E-mail ID

f) Address of Property offered

S.No.	Brief Description	Total Carpet Area	Total Super Area	Rate Quoted per sq. ft.	Amount per month (Rs.)
1	Property for office space only
2	Taxes, if any (not to include Municipal taxes)
3	Total Amount Per Month (in figures)
4	Total Amount Per Month (in words)
% of Rent revision proposed:

Note

a.       Lowest bidder shall be decided based on the rate quoted per sq. ft. of carpet area filled in Sl. No.1 above. No other charges shall be considered in deciding the lowest bid.

b.      Lowest bidder shall be decided based on the total amount filled in above and no rent revision proposed.  Quote should be covering all taxes and duties.  This shall be the amount payable by the Office as monthly rent.

c.       Rates should be quoted in figures and works without any errors, overwriting or corrections and should include all applicable taxes etc. in case of any discrepancy between the amount mentioned in numbers and works, the amount mentioned in works shall prevail.

d.      The term “warm shell” refers to the owner delivering the space to the tenant with basic finishing which include painted walls, electrical panels and outlets, tiled floor, plastered ceiling with basic lighting, finished bath rooms and fire safety systems.

e.      The rates quoted in 1 above should be restricted to the office space provided as ‘warm shell’ and other charges viz. power back-up, charges for fan, light fixtures, air conditioning etc. and any other charges towards extra feature, maintenance cost etc. shall be excluded. The same shall be quoted separately in Annexure-II B.

f.        Periodical revision to rent will be determined as per the conditions laid down in Revised Standard Lease Agreement as per OM No.16011/1/2000-Pol.III of Directorate of Estates, Govt. of India dt. 03-09-2001.

g.       Quote should be covering all taxes and duties. This shall be the amount payable by the Department monthly as rent.

h.      Rates should be quoted in figures and words without any errors, overwriting or corrections and should include all applicable taxes etc. In case of any discrepancy between the amount mentioned in numbers and words, the amount mentioned in words shall prevail.

 

Signature____________________________

Name_______________________________

Designation__________________________

Date _______________________________

Annexure – III A

Government of India

Ministry of Finance

Department of Financial Services

DEBTS RECOVERY TRIBUNALS, CHENNAI

 

TENDER DOCUMENT

HIRING OF OFFICE ACCOMMODATION

OTHER CHARGES

 

Sl. No.	Brief Description	No. of units being made available	Per unit cost quoted (in Rs.)	Total amount (in Rs.)	Remarks, if any
1	Power back up, if any
2	Charges for fans, lights and fixtures, if provided
3	Charges for AC, if installed
4	Any other charges for any extra features, (please specify)
Total Amount (in Rs.)

 

Note:

 

a)    Above mentioned charges shall be over and above the Total Amount quoted in Annexure – II as monthly rent.

 

b)    The Other charges mentioned in this Annexure shall not be considered while deciding the lowest bidder.

 

c)    If the charges quoted are unacceptable to the Department, the bidder shall be ready to remove the assets from the property being rented.

 

d)    The Department shall have no obligation to accept these charges. The charges may be negotiated with the selected bidder.

 

Signature____________________________

 

Name_______________________________

 

Designation__________________________

 

                                                                                         Date_______________________________

 

 

 

 

 

 

 

 

Annexure –IV

Government of India

Ministry of Finance

Department of Financial Services

DEBTS RECOVERY TRIBUNALS, CHENNAI

 

TENDER DOCUMENT

HIRING OF OFFICE ACCOMMODATION

Pre-Qualification Criteria

 

1	8000 square feet Carpet Area (plus or minus 10%) in one Floor.
2	24 hrs availability of Electricity and Water Supply.
3	Dedicated Parking of cars and two wheelers as per extant Local Authorities Rules at the time of obtaining approval for construction.
4	Availability of approved plan /drawing.
5	Availability of relevant certificates from Local/Municipality and Other Authority for Commercial or dual use.
6	Affidavit from the Original owners or authorized agents clearly stating that space offered for rent is free from any litigation/disputes with regard to ownership, pending taxes/electricity bills, dues, etc.
7	Certificate from Fire Department
8	A self attested undertaking from the owner of the property indicating the number of months for which the property is being offered for rent.
9	Copies of all clearances/No objection certificates from all relevant Central/State Government and Municipal Authorities.
10	Documents in support of ownership of Building /Land and construction.