DEBTS RECOVERY TRIBUNAL-II
Spencer Towers, 770-A, Anna Salai, Chennai 600 002.
ON LINE E-AUCTION BID FORM
(Read carefully the
terms and conditions of sale before filling-up and submitting the bid)
Bidder (in Capital) :
2. Fathers/Husbands Name :
3. Postal Address of Bidder(s) :
4. Phone/Cell Number
5. Bank Account
details to which
EMD amount to
i) Bank A/c. No.
ii) IFSC Code No.
iii) Branch Name
6. Date of submission of bid :
7. PAN Number :
8. Property Item No. :
9. Whether EMD remitted : Yes/No.
10. EMD remittance
details* : Date of remittance
Name of Bank ____________________________
IFSC Code No.____________________________
Bid Amount quoted :
I declare that I have read
and understood all the terms and conditions of auction sale and shall
abide by them. I also undertake to improve my bid by one bid
incremental value notified in the sale notice if I am the sole
(Digital Signature of the Bidder)
*Mandatory. Bidders are advised to preserve
the EMD remittance challan.
The Recovery Officer,
Debts Recovery Tribunal-II,
4th Floor, Spencer Towers,
770-A, Anna Salai,
Chennai 600 002.
- I/We, the Bidder/s
aforesaid do hereby state that, I/We have read the entire terms and
conditions of the sale understood them fully. I/We, hereby
unconditionally agree to conform with and to be bound by the said
terms and conditions and agree to take part in the Online Auction.
- I/We declare that
the EMD and other deposit towards purchase-price were made by me/us
as against my/our bid and that the particulars remittance given by
me/us in the bid form is true and correct.
- I/We further
declare that the information revealed by me/us in the bid document
is true and correct to the best of my/our belief. I/We understand
and agree that if any of the statement/ information revealed by
me/us is found to be incorrect and/or untrue, the bid submitted by
me/us is liable to be cancelled and in such case, the EMD paid by
me/us is liable to be forfeited by the Tribunal and the Tribunal
will be at liberty to annul the offer made to me/us at any point of
- I/We also agree
that after my/our offer given in my/our bid for purchase of the
assets is accepted by the Tribunal and I/We fail to accept or act
upon the terms and conditions of the sale or am/are not able to
complete the transaction within the time limit specified for any
reason whatsoever and/or fail to fulfill any/all the terms and
conditions of the bid and offer letter, the EMD and any other monies
paid by me/us along with the bid and thereafter, are liable to be
- I/We understand
that in the event that the successful Bidder fails to comply with
the Terms and Conditions of the Sale and the Tribunal in its sole
discretion offers the Asset(s) to me/us to our highest offered bid
then I/We are unconditionally bound to comply with the Terns and
Conditions of Sale. And in the event of I/we failing to comply with
the same, I/We agree that the Tribunal is entitled to forfeit the
EMD deposited. I/We also understand that the EMD of all Bidders
shall be retained by the Bank and returned only after the successful
conclusion of the sale of the Assets. I/we state that I/We have
fully understood the terms and conditions therein and agree to be
bound by the same.
The decision taken by Recovery Officer of this Tribunal in all respects
shall be binding on me/us.
also undertake to abide by the additional conditions if announced during
the auction including the announcement of correcting and/or additions
or deletions of times being offered for sale.
DEBTS RECOVERY TRIBUNAL-II
Spencer Towers, 770-A, Anna Salai, Chennai 600 002.
Detailed Terms and Conditions of Online Auction Sale
1. Nature and Object
of Online Sale:
online e-auction sale is with the avowed object of Free and Fair Sale,
Transparency and for achieving best-possible recovery of public money.
sale is governed by the Rules in Second Schedule to the Income Tax Act,
1961, read with Sec.29 of the RDDB Act and the following specific terms
Caution to bidders:
Property is sold on as is and where is /on what it is/ no compliant
Bidders are advised / cautioned to verify the SRO as well as the Revenue
Records and shall satisfy themselves regarding the nature, description,
condition, encumbrance, lien, charge, statutory dues, etc over the
property before submitting their bids.
Bidders are advised to go through all the
terms and conditions of sale given in the tender document and also in
the corresponding public sale notice in the dailies before submitting
the bid and participating in the online bidding/auction.
Statutory dues/liabilities etc., due to the
Government/Local Body, if any, shown in the sale notice/tender document
shall be borne by the purchaser(s).
Inspection of Property:
Property can be inspected on the date(s) given in the public sale
Bidders shall inspect the property and satisfy themselves regarding the
physical nature, condition, extent, etc of the property.
Bidders are bound by the principle of caveat emptor (Buyer Beware).
Complaints, if any, in the matter of inspection shall immediately be
brought to the notice of the Recovery Officer.
4. Inspection of Title Deeds:
Bidders may inspect and verify the title deeds and other documents
relating to the property available with the bank/Tribunal.
Submission of bid forms:
in the prescribed format given in the tender document shall be submitted
online through the portal of online service provider. Bids submitted
otherwise shall not be eligible for consideration and rejected.
shall be submitted online before the last date and time given in the
sale notice/tender document.
form shall be duly filled in with all the relevant details.
Bidders staying abroad/NRIs/PIOs/Bidders
holding dual citizenship must submit photo page of his/her valid Indian
Incomplete/unsigned bids without EMD
remittance details will be summarily rejected. NRI Bidders must
necessarily enclose a copy of Photo page of his/her Passport and route
their bid duly endorsed by Indian Mission.
Only copy of PAN Card, Passport, Voters ID,
Valid Driving License or Photo Identity Card issued by Govt. and PSU
will be accepted as the identity document and should be submitted along
with the bid form.
Original Identity Document copy of which is
submitted along with the bid form must be produced on demand.
6. Earnest Money Deposit (EMD):
bid shall be accompanied by the EMD as specified in the public sale
and other deposits shall be remitted through EFT/NEFT/RTGS Transfer to
the bank account as specified in the sale notice/Tender document.
Bidders not to disclose remittance details of EMD, UTR Code, etc. to any
one and to safeguard its secrecy.
Bidders shall preserve the remittance challan and shall produce the same
as and when demanded.
form without EMD shall be summarily rejected.
details regarding remittance of EMD shall be entered in the bid form.
either in part or in full, is liable for forfeiture in case of default.
7. Bid Multiplier:
bid-increment/multiplier shall be at 1% of the Reserve Price fixed or
Rs.50,000/-, whichever is lower.
bidders shall increase their bids in multiplies of the amount specified
in the public sale notice.
8. Duration of Auction sale:
Online auction sale will start automatically on and at the time given in
the public sale notice/Tender Document.
Auction/Bidding time will initially be for a period of one hour and in
the bidding process will get automatically extended three minutes
duration of each and kept open till the auction-sale concludes.
If any market-leading bid (bid higher than the highest at the
point in time) is received within the last three minutes of closing
time, the bidding time will be extended automatically by three minutes
and if no bid higher than last quoted highest bid is received within the
said extended three minutes, the auction sale will automatically get
closed at the expiry of the extended three minute. There will thus be
an extension of bidding-time, each of 3 minutes duration, till auction
Bidders are advised to enter their bid accordingly keeping in
mind the 3 minutes duration`.
No complaint on time-factor or paucity of time for bidding will
9. Online Bidding:
Auction/ bidding will be only online bidding through the portal provided
by the service provider.
In case of sole bidder, the sale may be deferred and property be
brought for resale and in case of there being sole bidder in subsequent
sale/s, the sole bidder shall improve his bid by at least one bid
incremental value or otherwise the sale will be deferred or cancelled.
Bidders are cautioned to careful while entering their bid amount
and to check for alteration, if any, before confirming the same.
No request/complaint of wrong bidding will be entertained for
cancelling the sale and in such case, the EMD in full will be forfeited.
Bidders may, subject to conditions of online service provider,
may avail pre-auction training and/or for demo/mock auction-sale.
10. Declaration of successful bidder:
Highest bid will be provisionally accepted on subject-to-approval
basis and the highest bidder shall not have any right/title over the
property until the sale is confirmed.
Highest bidder will be declared the successful bidder and
intimation to this effect will be given through e-mail by service
All intimations to bidders/auction purchaser will be primarily
through e-mail by the service provider/certificate holder bank. Date of
sending e-mail will be considered as date of intimation. If no
intimation reaches, bidders are expected to take efforts to find out
status from the Tribunal/Bank. Non-receipt of intimation should not be
an excuse for default/non-payment.
11. Deposit of purchase price:
The bidder declared successful, shall pay, immediately after such
declaration, a deposit of 25% (less EMD already paid) on the amount of
his purchase money.
In case of the auction-sale proceeding and concluding beyond the
banking transaction hours, the deposit of 25% of purchase price (less
EMD already paid) shall be remitted before 12 noon of the next working
The balance amount of purchase money shall be paid on or before
the fifteenth day from the date of the sale or within such period as may
be extended, for the reason to be recorded, by the Recovery Officer.
The successful-bidder shall also pay towards Poundage Fee of one
percent (1%) plus Rs.10/- on the purchase price.
12. Default of Payment:
Default of payment of 25% of bid amount (less EMD) on the same
day and 75% of balance bid amount within the stipulated time shall
render automatic cancellation of sale without any notice.
The EMD, after defraying the expenses of sale, etc., will be
forfeited, at the discretion of the Recovery Officer, either in full or
The Tribunal, in its sole discretion and if the difference
is less than by one bid incremental value, may offer the property to the
next highest successful bidder/ bidders and in such an event, the said
highest bidder/ bidders may conclude the sale in their favour by
depositing their highest bid amount in accordance with the terms and
conditions of sale.
There shall be no fresh sale notice if the sale is postponed for
a period less than 30 days.
13. Confirmation of Sale:
The sale held in favour of the successful bidder, in normal
circumstances, will be confirmed, on compliance of all terms and
conditions of sale, on the expiry of 30 days from the date of auction
Sale will not be confirmed if the defaulter satisfies the Recovery Officer
within 30 days of the sale that the Recovery Certificate has been fully
satisfied as provided under rule-60(1)(b) of Second Schedule to the
Income Tax Act.
Confirmation of sale will not be made pending operation of any
stay/injunction/restraint order passed by the higher authorities/court
The deposit made by the successful-bidder, pending confirmation
of sale, will be kept in an interesting bearing fixed deposit account.
No request for return of deposit either in part or
full/cancellation of sale will be entertained.
14. Payment of Stamp Duty, etc:
The sale attracts Stamp Duty, Registration Charges, etc. as per
Sale Certificate will be executed and issued only upon the
purchaser producing the certificate issued by authority concerned of
having received the requisite Stamp Duty.
15. Sale Certificate:
Sale Certificate will be issued only in the name/names of the
bidders whose name/names are mentioned in the bid form.
No request for inclusion/substitution of names, other than those
mentioned in the bid, in the sale certificate will be entertained.
Sale Confirmation/Sale Certificate shall be collected in person
or through an authorized person.
16. Return of EMD:
EMD of unsuccessful bidders will be returned through EFT/NEFT/RTGS
transfer to the bank account details provided by them in the bid form
and intimated via their e-mail id.
Unsuccessful bidders shall ensure return of their EMD and if not,
immediately to contact the Recovery Officer and/or the Bank.
17. Stay/Cancellation of Sale:
In case of stay of further proceedings by higher judicial fora,
the auction may either be deferred or cancelled and persons
participating in the sale shall have no right to claim damages,
compensation or cost for such postponement or cancellation.
Default in payment of 25% of the purchase price or the balance
purchase price with poundage fee within the stipulated/extended time
will result in cancellation of sale.
The purchaser may within 30 days of the sale, apply for setting
aside the sale on the ground that the certificate debtor had no saleable
interest in the property sold.
18. Delivery of Title Deeds:
Successful bidder/Auction Purchaser, on receipt of order of
confirmation, shall contact the Certificate Holding Bank for delivery of
title deeds and other documents related to the property.
The bank shall ensure that title deeds and other documents are on
confirmation of sale forthwith taken delivery from the Tribunal and
handed over to the auction-purchaser and complaint of delay, if any,
will result in withholding of the amount till such time title deeds are
In case of personal property of the defaulter, only certified
copies of the title deed will be issued.
19. Delivery of possession:
All expenses and incidental charges thereto shall be borne by the
Request for appropriation of sale-proceeds by the bank/FI will be
considered only upon the auction-purchaser filing a memo of having
received the title deeds and delivered possession of the property.
20. Other Conditions:
No officer or other
person having any duty to perform in connection with any sale, either
directly or indirectly, bid for, acquire or attempt to acquire any
interest in the property sold.
No counter-offer/conditions by the bidder and/or
successful-bidder will be entertained.
The Recovery Officer will be at liberty to amend/ modify/ delete
any of the conditions as may be deemed necessary in the light of facts
and circumstances of each case.
The Recovery Officer reserves the right to accept or reject all
or any bid or bids without assigning any reason and to postpone or
cancel the sale without assigning any reason.
Bidders shall be deemed to have read and understood all the
conditions of sale and are bound by the same.
Technical Terms and Conditions of Online Auction Sale
Prospective bidder shall have a valid Digital Signature
Certificate (DSC) issued by any of the recognized agency and a valid
Only upon verification of the bid form and confirmation of
remittance of EMD, the User ID issued by the online service provider
will be activated permitting the bidder to enter into the website of the
service provider for bidding.
Bidders should not disclose their User ID as well as password and
other material information relating to the bidding to any one and to
safeguard its secrecy.
Bidders are advised to change the password immediately on receipt
from the service provider.
Time Extension: If any market leading bid (bid higher
than the highest at the point in time) is received within the last three
minutes of closing time, the time of auction sale will get automatically
extended by another three minutes and subsequently. If
no further bid higher than the last quoted highest bid is received
within the said extended three minutes, the auction sale will
automatically closed at the expiry of the extended three minutes
Training: The online service provider will provide
training online if required by the bidders at a mutually convenient
date and time before the auction.
Bids: All bids placed are legally valid bids and are to
be considered as bids from the bidder himself. Once the bid is placed,
the bidder cannot reduce or withdraw the bid for whatever reason. If
done so, the EMD amount shall be forfeited.
The highest and the latest bid on the auction shall supersede all
the previous bids of the respective bidders. The bidder with the
highest offer/ bid does not get any right to demand acceptance of his
The bidder shall be solely responsible for all consequences
arising out of the bid submitted by him (including any wrongful bidding)
and no complaint/ representation will be entertained in this regard by
the Tribunal. Hence bidders are cautioned to be careful to check the
bid amount and alter/rectify their bid if required before confirming the
The intimation to the bidder/ bidders concerned of having declared
successful in the auction sale will primarily be sent to them through
e-mail. The date of sending the e-mail will be considered as date of
If no intimation reaches for reasons beyond the control of the
tribunal/bank, the bidders are required to take efforts to ascertain the
status. Non receipt of intimation shall not be a ground for non-payment
or delayed payment. Bidders must therefore keep a watch on their
incoming e-mail. The tribunal/ bank will not be liable for wrong e-mail
id registered by the bidder or for return of the mail for mailbox being
bidders who have indicated non-familiarity with e-Auction, training on a
DEMO/ MOCK Auction will be arranged in a manner and on such date as may
be specified in the Schedule Programme. Only those Bidders who have
registered themselves for the Auction by submitting the Declaration
Form and have also paid the EMD can participate in this Mock Auction.
No training will be given during the actual e-Auction.
note of caution for the Bidders: Bidders may encounter certain
unforeseen problems such as time lag, heavy traffic, system/ power
failure at the Bidders end. To avoid losing out on bidding because of
above-mentioned reasons, it is advised not to wait for the last moment.
Online service provider, the official of the bank, including their men,
agents, servants, etc., facilitating the e-auction sale, shall maintain
absolute strict confidentiality of the particulars of the bidders
participating in the On-line sale.
of confidentiality, if noticed, will result in cancellation of sale and
The online service provider shall submit this Tribunal as and when
called for the The Third Party Audit certificate as per CVC norms on
the software employed and used for the DRT auction-sales.